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Mail Merge feature
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Lets create a Main Document first
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Lets create a new document
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Click New Document icon
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Type the letter you want to send
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Save the document
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Enter a filename and click Save
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Click Tools
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Click Mail Merge from the tools pull down menu
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The Mail Merge dialog box appears
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Click Create
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Click Form Letters
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A dialog box appears
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Choose Active Window
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Now the currently displayed document is the main document
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A Data Source contains information that changes in each letter
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To create a Data Source, click Get Data option under Data Source
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Click Create Data Source
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The Create Data Source dialog box appears
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A list of commonly used field names
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To remove a field name
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Click Remove Field Name
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To add a field name
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The field name is added
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Add and Remove field names
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Click OK to continue
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The Save As dialog box
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Click Save to save the document
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A dialog box appears
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To enter data or information
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The Data Form dialog box
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To enter information
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To add more records, click Add New.
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You can keep adding new records
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The Form that you have been entering the information into
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Click the Save icon to save your work
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Click the Mail Merge Main Document icon to return to the main document
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We must complete the main document
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Select an area of text that
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Click Insert Merge Field
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Click the merge filed that corresponds to the text you selected
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The text is replaced by the merge field as shown
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Repeat the same for every area of text you want to change in each letter
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You can see the texts being replaced by the selected merged fields
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Click Save to save the document
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If you have inserted a merge field accidentally
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Press the Delete key on the keyboard and the field is deleted
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You can also format a merge field
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After having completed the main document
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The first record from the Data Source is displayed
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We can view the next record, last record or the previous records
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Click the preview icon
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Now that we have looked into the main document
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A new document appears
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The letters can be edited as with any other document
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